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presentation training Linking seminar p24

INTRODUCING, LINKING AND SUMMARISING

INTRODUCING
Seminars or Courses

Do try to start on time, but be prepared to wait a few minutes for latecomers.

• Welcome participants and introduce yourself

• Cover administration and timing

• Set scene

- state aim(s)

- run over programme

- highlight main benefits to them

• Check if anyone has any queries on the arrangements

• Start

A Colleague or Guest Speaker

A good introduction can get the speaker off to a flying start. Your aim is, without overdoing it, is to let the audience see that the speaker is well “QUALIFIED” to speak on the particular topic and thus create a positive atmosphere.

Do your homework. Find out from the speaker everything he/she particularly wants mentioned or not mentioned.

• Welcome speaker – use his/her name

• Brief background

• Say how useful the talk will be

• If appropriate say how questions will be dealt with

Introducing , Linking and Summarising

LINKING SPEAKERS OR SECTIONS OF A SEMINAR

Often a lot of information has to be put over at seminars. The audience can become slightly disorientated, so someone linking the sections together and briefly reminding them of the theme can be useful. This is particularly important if the seminar lasts for a few days or even after a lunch break.

• Thank previous speaker and, perhaps, highlight a couple of the main or controversial (if appropriate) points from the talk.

• Link these points with the next section and show where this fits in to the overall picture – it is important to keep people informed about where they have been, where they are now and where they are going. Often a flow chart or diagram can be helpful here.

• Introduce the next section or speaker.

SUMMARISING/CONCLUDING

There is nothing worse than a seminar that just “peters out”. However good the previous content, people will be left with a negative impression if it is not finished off neatly. If you are the person linking and summarizing do take notes during the seminar – this will enable you to talk specifically and with confidence at the end.

• Restate the aims

• Summarise the important points. Be sure to mention the things that the audience have responded well to – use specific examples, especially of points raised by the audience.

• Show how these points link with the aim and how they will benefit the audience. Perhaps mention something that you have learned or recount a SHORT anecdote that is relevant.

• Thank the speaker(s) and thank the audience for their contribution.

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